How to Join a Teacher’s Webex Personal Meeting Room

by Jerrad Gleim | Sep 9, 2020 | Tutorials | 0 comments

To join a teacher’s Webex meeting, all you need is the Webex Meetings app on your device and a decent internet connection. 

How to Join a Teacher’s Webex Personal Meeting Room

Before starting, be sure that you have the Webex Meetings app installed on your device.

Also, be sure to close out applications like Chrome and any other apps you don’t need running on your device.  Other apps can steal resources away from Webex making the video feed freeze up and audio to cut in and out.

Click or tap the TAB below to view directions for your device.

How to Join a Webex Meeting on a Chromebook and Android Device

Watch on YouTube – https://youtu.be/cLYpmA9975c

How to Join a Webex Meeting on an Apple iPad

Click or tap images to enlarge.

1). Open the Webex Meetings app on your iPad.


2). Press the green button for Join Meeting.

NOTE: Students don’t have Webex accounts so they’re going to join the meeting as a GUEST using their Name and Email address.


3). Type in the teacher’s Webex Personal Meeting Room URL.

For example: evsc.webex.com/meet/john.smith

Press JOIN when ready.


4 & 5). Give Webex Meet access to the iPad’s Microphone and Camera.


6). Make sure Use Internet for Audio is selected.


7). Ignore the Video System option.  Students don’t have access to video systems.


8). Test the Microphone You should see green coloring moving up and down inside the microphone icon as you speak.

NOTE: The microphone on the iPad is located at the bottom of the device near the charging port.


9). Test the Camera.  


10). When you’re finished testing and are ready to join meeting, press the JOIN button.


11). If you get to the meeting Too Early OR Too Late, you will need to wait in the Meeting Lobby.  The Teacher will admit you to the meeting when they start the meeting or when they see you’re waiting in the Participants panel.

If you find that you’re waiting for more than 5 minutes after the scheduled start time for the meeting, contact your teacher to find out if you are still meeting at the scheduled time.


The Webex Meeting Room

12). Just tap on the different buttons on the screen to find out what they do!


13). Webex Options

CHANGE AUDIO CONNECTION – Where you can switch from using Internet for Audio to Call In using a telephone.

SETTINGS – Options to enable/disable features in the app.


14). Text Chat

If this feature is not working, it’s because the teacher has disabled Chat in the meeting.


15). Screen Layout

  • Tiled/Grid View
  • Active Speaker View (with camera thumbnails)


16). Leave Meeting

The teacher can end the meeting making everyone leave the meeting at once OR you can choose to leave the meeting by pressing the red X Button.

How to Join a Webex Meeting on Windows and macOS

* If you find that after following all these steps you are having trouble getting your microphone or webcam to work, please check out our Webex Tips and Tricks information.

Click or tap images to enlarge.

1). Open the Webex Meetings app on your computer.


2). Select Join as Guest.

Select

NOTE: Students don’t have Webex accounts so they’re going to join the meeting as a GUEST using their Name and Email address.

Click on


3).  Do NOT click the “Sign In” button!


4).  Type in the teacher’s Webex Personal Meeting Room URL.

For example: evsc.webex.com/meet/john.smith

Press JOIN when ready.

Type in the teacher's personal meeting URL and press JOIN when ready.


5). Make sure Use Computer Audio is selected.

6). Ignore the Video System option.  Students don’t have access to video systems.

7). Turn on the Microphone You should see green coloring moving up and down inside the microphone icon as you speak.

8). Turn on the Web Camera

TIP: If you find that during the meeting the video quality is jittery or slow, turn off your webcam by pressing this button to see if the quality improves.

9). Test speaker and microphone.

10). When you’re finished testing and are ready to join meeting, press the JOIN MEETING button.

Test your Microphone, Speakers, and Webcam.  When you're ready, click JOIN MEETING.


11). If you get to the meeting Too Early OR Too Late, you will need to wait in the Meeting Lobby.  The Teacher will admit you to the meeting when they start the meeting or when they see you’re waiting in the Participants panel.

If you find that you’re waiting for more than 5 minutes after the scheduled start time for the meeting, contact your teacher to find out if you are still meeting at the scheduled time.

If you're in the lobby waiting for the meeting to start, your teacher will let you in.  Be patient.  If you're waiting for more than 10 minutes past the scheduled meeting time, click the Notify Host button.


The Webex Toolbar

Webex Toolbar

12).  Audio Options

Click the caret icon in the Microphone button to reveal additional Audio options.

From this menu, you can select different speaker and microphone options (if available), view Audio Settings, and change from Computer Audio to Call-in Audio.

Click the caret icon in the Microphone button to reveal additional selections and options for audio.

Audio Settings

Audio Settings Panel


13). More Options

Select More Options to Switch Audio or Copy the Meeting Link.
(Connect to a Video System is not available for Guests.)

CHANGE AUDIO CONNECTION – Where you can switch from using Computer for Audio to Call In using a telephone.

Select More Options to Switch Audio or Copy the Meeting Link.

Select


14). Text Chat & Notes

Click the buttons in the bottom-right corner to reveal the panels.

If a feature is not working, it’s because the teacher has disabled that option for the meeting.

Webex Text Chat and Notes


15). Screen Layout

  • Active Speaker View (with camera thumbnails)
  • Grid View

Screen Layout - Active Speaker View / Grid View


16). Leave Meeting

The teacher can end the meeting making everyone leave the meeting at once OR you can choose to leave the meeting by pressing the red X Button.

Click the red X in the toolbar and then click Leave Meeting.

ASK Your Teacher to Record the Meeting!

Remind your teacher that they are able to record Webex Meetings and share the recording with just you or the whole class for reference!

Helpful Hints

Video conferences are a great way to meet – and stay connected with – your classmates and teachers. To make sure you get the most out of each session keep in mind the following tips and tricks:

  1. Find a quiet location and sit with your back to a wall.  
  2. Limit food and drinks during the video.
  3. Make sure you have a fast internet connection or a strong phone service. 
  4. Log in using your First and Last Name. 
  5. Join the session a few minutes early to test your audio and video. 
  6. Use a headset (or earbuds) instead of just the computer speakers / microphone. 
  7. MUTE your audio unless you are speaking. 
  8. Your teacher may be recording the sessions for attendance. Please remember that school rules guiding appropriate behaviors apply. 

Contributed by Kerry Sensenbrenner – Teacher at Thompkins Middle School

Questions / Comments

If you have questions or comments related to this tutorial, please send us a message using the comment section below.


TAGS: Webex