Post updated on March 31, 2020 to include additional information on how to sign-in to Webex.

To join a Webex Meeting in Google Calendar or Gmail, all you need is a web browser and a decent internet connection.  If you are required to have any extensions installed, you will be prompted to install when you join the meeting.

How to Join a Webex Meeting from a URL

Here’s how to join a Webex Meeting from a URL that has your teacher’s name in the link.  For example, https://abc.webex.com/meet/john.smith.

1). Click the Webex URL the teacher asked you to use in Google Classroom or by email.  This link may take you to a Webex website.

 


A).   Windows | macOS | Android | iOS Users – If you are using a Windows or Apple computer or even a smartphone such as an Android or Apple iOS device, you may be asked to download software.  If that is the case, go ahead and download the application and install.

Once the application is installed, open the app and click on Guest at the bottom and then proceed to Step 2 below.

Click GUEST when using the macOS, Windows, Android, and iOS application.

Click GUEST when using the macOS, Windows, Android, and iOS application.


B).  Chromebook Users – You should not have to install any applications to join a Webex meeting.  Proceed to Step 2 below.

 


 

2).  Enter your name and email address in the boxes shown on the page.  Do not sign-in using Google.  Students are not able to join meetings this way.

Student Webex Sign In with name and email address

 


 

3).  BEFORE ENTERING THE MEETING…

  • Select Using computer for audio at the bottom of your screen.
  • Choose to turn ON/OFF your webcam and audio to test it out and for entrance into the meeting.
  • Select Join meeting.

Select

How to Join a Webex Meeting using Gmail

It’s convenient to join a meeting that’s been scheduled using Gmail.

1).  Do one of the following to join a meeting:

  • Select the link in the email invitation in Gmail.
  • Join by phone by dialing the number in the calendar invite.
    (Use a cellphone to dial-in as the phone number is NOT a toll-free number.)

Join Webex using Gmail - Computer and Phone

Join Webex using Gmail – Computer and Phone

 


A).   Windows | macOS | Android | iOS Users – If you are using a Windows or Apple computer or even a smartphone such as an Android or Apple iOS device, you may be asked to download software.  If that is the case, go ahead and download the application and install.

Once the application is installed, open the app and click on Guest at the bottom and then proceed to Step 2 below.

Click GUEST when using the macOS, Windows, Android, and iOS application.

Click GUEST when using the macOS, Windows, Android, and iOS application.


B).  Chromebook Users – You should not have to install any applications to join a Webex meeting.  Proceed to Step 2 below.

 


 

2).  Enter your name and email address in the boxes shown on the page.  Do not sign-in using Google.  Students are not able to join meetings this way.

Student Webex Sign In with name and email address

 


 

3).  Before entering the meeting:

  • Select Using computer for audio at the bottom of your screen.
  • Choose to turn ON/OFF your webcam and audio to test it out and for entrance into the meeting.
  • Select Join meeting.

Select

How to Join a Webex Meeting using Google Calendar

It’s convenient to join a meeting that’s been scheduled using Google Calendar.

1).  Do one of the following:

  • Select the link in the calendar invite in Google Calendar.

Join Webex using Google Calendar on a Computer

Join Webex using Google Calendar on a Computer

  • Join by phone by dialing the number in the calendar invite.
    (Use a cellphone to dial-in as the phone number is NOT a toll-free number.)

Join a Webex using Google Calendar on a Mobile Device

Join a Webex using Google Calendar on a Mobile Device

 


A).   Windows | macOS | Android | iOS Users – If you are using a Windows or Apple computer or even a smartphone such as an Android or Apple iOS device, you may be asked to download software.  If that is the case, go ahead and download the application and install.

Once the application is installed, open the app and click on Guest at the bottom and then proceed to Step 2 below.

Click GUEST when using the macOS, Windows, Android, and iOS application.

Click GUEST when using the macOS, Windows, Android, and iOS application.


B).  Chromebook Users – You should not have to install any applications to join a Webex meeting.  Proceed to Step 2 below.

 


 

2).  Enter your name and email address in the boxes shown on the page.  Do not sign-in using Google.  Students are not able to join meetings this way.

Student Webex Sign In with name and email address

 


 

3).  BEFORE ENTERING THE MEETING…

  • Select Using computer for audio at the bottom of your screen.
  • Choose to turn ON/OFF your webcam and audio to test it out and for entrance into the meeting.
  • Select Join meeting.

Select

ASK Your Teacher to Record the Meeting!

Remind your teacher that they are able to record Webex Meetings and share the recording with just you or the whole class for reference!

Helpful Hints

Video conferences are a great way to meet – and stay connected with – your classmates and teachers. To make sure you get the most out of each session keep in mind the following tips and tricks:

  1. Find a quiet location and sit with your back to a wall.  
  2. Limit food and drinks during the video.
  3. Make sure you have a fast internet connection or a strong phone service. 
  4. Log in using your First and Last Name. 
  5. Join the session a few minutes early to test your audio and video. 
  6. Use a headset (or earbuds) instead of just the computer speakers / microphone. 
  7. MUTE your audio unless you are speaking. 
  8. Your teacher may be recording the sessions for attendance. Please remember that school rules guiding appropriate behaviors apply. 

Contributed by Kerry Sensenbrenner – Teacher at Thompkins Middle School

Need Assistance Joining a Webex?

Contact your teacher and let them know you are having trouble.  They will help you the best they can to get you in the meeting. 

If not, ask them to RECORD the meeting and share the video with you so you can watch it later.

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